Federal folder

Form W-4 Employee Withholding Certificate (2020)

Form W-4 is a federal Internal Revenue Service (IRS) form that employees must complete to let their employers know how much money to withhold from their paycheck for federal taxes. The IRS released a new Form W-4 for 2020 that has drastically changed. Employees do not need to complete a new W-4 unless they wish to change their withholdings. All new hires should complete this new W-4. The IRS has also released a calculator that employees can use to assist them with filling out this form.Because W-4s are updated each year, best practice is to keep the appropriate year’s form on file.

EEO-1 Equal Employment Opportunity Data Form

This Data Form is a sample template employers can provide to their personnel for voluntary self-identification in order to the complete the race/ethnicity portion of the EEO-1.

For more information about EEO-1 filing, please visit eeoc.gov.

Reasonable Accommodation Request Record

Employers may use this form to document the entire interactive process. Please see the Easy Steps for a full guide on the Reasonable Accommodation packet.

Reasonable Accommodation Request Medical Certification

This form should be provided to employees to pass on to their healthcare provider in order to obtain medical certification regarding accommodation(s). Please see the Easy Steps for a full guide on the Reasonable Accommodation packet.

Request for Reasonable Accommodation

This form should be provided to employees who request a reasonable accommodation. Please see the Easy Steps for a full guide on the Reasonable Accommodation packet.

Reasonable Accommodation – Easy Steps Checklist

These Easy Steps act as a guide and checklist for the Reasonable Accommodation packet, which includes the Request, Medical Certification, and Record forms.

OSHA Job Safety and Health: It’s the Law

The federal OSHA Job Safety and Health: It’s the Law poster informs workers of their rights under the Occupation Safety and Health Act.  Covered employers must display the poster in a conspicuous location in their workplace.

  • Information on who OSHA applies to can be found on the U.S. Department of Labor Occupational Safety & Health Administration’s (OSHA) website. Click here to visit the OSHA homepage.
  • For detailed information on how to print and display the poster, click here to visit OSHA’s webpage on the Job Safety and Health poster.
    • Employers may wish to display a copy of the poster in a foreign language spoken by their workforce. The poster is available in Spanish, Arabic, Chinese, Haitian Creole, Korean, Nepali, Polish, Portugese and Vietnamese at the above link.

NOTE: Certain states have OSHA-approved State Plans and may require a different version of the poster to be displayed. Employers should check their local State Plan agencies for additional requirements. Click here for a directory of State Plan agencies.

Family and Medical Leave Act (FMLA) Poster

The federal Family and Medical Leave Act (FMLA) poster was recently updated in April of 2016.  However, the February 2013 poster can still be displayed to fulfill an employer’s posting requirement.

  • Information on who the FMLA applies to can be found on the U.S. Department of Labor Wage and Hour Division’s (WHD) website. Click here to visit the WHD’s dedicated FMLA information page.
  • For detailed information on how to print and display the poster, click here to visit the  WHD’s webpage on the FMLA poster.

Fair Labor Standards Act (FLSA) Minimum Wage Poster

The federal Fair Labor Standards Act (FLSA) Minimum Wage Poster was recently revised in July of 2016.  The revised poster must be displayed by covered employers as of August 1, 2016.

  • Information on who the FLSA applies to can be found on the U.S. Department of Labor Wage and Hour Division’s (WHD) website. Click here to visit the WHD’s dedicated FLSA information page.
  • The posters are made available in two sizes. For detailed information on how to print and display the poster, click here to visit the  WHD’s webpage on the EPPA poster.

NOTE: Local or state minimum wage ordinances may precede the FLSA, and may require different posters to be displayed. Employers should check their local labor departments for additional requirements.

Employee Polygraph Protection Act (EPPA) Poster

The federal Employee Polygraph Protection Act (EPPA) poster was recently updated in July of 2016.  The revised poster must be displayed by covered employers as of August 1, 2016.

  • Information on who the EPPA applies to can be found on the U.S. Department of Labor Wage and Hour Division’s (WHD) website. Click here to visit the WHD’s dedicated EPPA information page.
  • For detailed information on how to print and display the poster, click here to visit the  WHD’s webpage on the EPPA poster.