California forms folder
California employers are required to distribute Harassment Policy.
Note: this pamphlet fulfills the information sheet requirements, but does not act as a sexual harassment prevention policy, which all California employers are required to have.
The Initial Notice can be provided to employees to sign and acknowledge receipt at time of hire, and should also be mailed to the employee’s spouse/dependents. The Proof of Mailing form can be used by management to document that the Notice was mailed and should be filed with the employee’s personnel documentation.
Be sure to check if your state may have additional state-specific COBRA requirements.
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Federal Initial Notice of COBRA Rights – Form Reference #1.ONBC.3039.01
California Initial Notice of COBRA Rights – Form Reference #1.ONBC.3039.01CA
This acknowledgment form can be provided to employees who are mandated reporters. It includes a copy of the associated CA Penal Code section. The employee’s signature establishes their receipt of the CA penal code section and awareness of the legal responsibilities as a mandated reporter.
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This brochure is provided and updated by the CA Employment Development Department and outlines the Disability Insurance program. It must be provided to employees when appropriate.
California employers who wish to employ a minor under 18 years of age must possess a valid permit to employ and work. The CDE B1-1, available here, on the DIR website, or obtained through the minor’s school, should be completed by the minor, the employer, and signed by the minor’s parent or guardian and the employer, then returned to the school. The school may issue the permit to employ and work.
For more detailed information on California employment of minors, work permits (including permits in specific industries), and other important information, please visit the CA Dept. of Industrial Relations website.
The DE 34 is a form employers use to report hiring of new California employees. State and county agencies use the information provided on this form to assist them in locating parents who are delinquent in their child support obligations.
Employers must report all newly hired employees who work in California to the Employment Development Department (EDD) within 20 days of their start-of-work date (the first day of work). Additionally, any employee who is rehired after a separation of at least sixty (60) consecutive days must also be reported within the twenty (20) day time limit from the new start-of-work date.
The Paid Family Leave (PFL) program requires employers to provide the DE 2511 Paid Family Leave brochure to new employees and employees who request leave to care for a seriously ill family member or bond with a new child.
Employers are not required to provide the PFL claim forms to their employees. Employers may also choose to order physical brochures and forms from the EDD through the Online Forms and Publications page.
California employers are required to provide employees with information about worker’s compensation at time of hire. Employers should review and complete the informational sections of the form before providing a copy to employees.