States Can Use Information Contained in I-9s to Prosecute Identity Theft

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March 3, 2020

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In Kansas v. Garcia, the U.S. Supreme Court stated that the federal Immigration Reform and Control Act of 1986 (ICRA) does not prohibit use of information contained in the federal Form I-9 from Kansas’s identity theft and false-information statutes.  This decision reversed a prior Kansas Supreme Court decision, and further determined that identifying information entered on Form I-9 was not covered by the provisions of ICRA.

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Statute of Limitations Effectively Extended for ERISA Violations

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February 26, 2020

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In Intel Corp. Investment Policy Committee v. Sulyma, the U.S. Supreme Court stated that the three-year statute of limitations for a violation of ERISA, under Section 1104 for breach of fiduciary duty, only applies where an employee had “actual knowledge” of the violation. There, an employee claimed that his retirement plan was not properly invested, resulting in poor performance. Although he received all of the required plan documents and notices from his employer, he testified that did not know the retirement funds were improperly invested, and he did not recall reading the relevant documents provided by his employer.

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Second Circuit: Court Clarifies Behavior Contributing to Hostile Work Environment

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March 6, 2020

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In Ramsy v. Marriott Int’l, Inc., the Second Circuit court clarified that an employee need not prove there was direct physical contact or threats in order to demonstrate that a hostile work environment exists.

In this case, an employee reported alleged co-worker misconduct to his employer’s human resources.  As a result, he began to suffer racial, ethnic, and religious slurs from other employees.  This included discriminatory remarks from the employee’s union steward that, while not specifically targeted at him, were vocalized with the intention for him to overhear the comments.  The employee complained about the harassment and was later terminated for supposedly getting into an altercation at work.

The Second Circuit noted that different factors must be considered in totality when evaluating a harassment claim, including the severity and frequency of the discriminatory conduct (in this case, remarks about the employee’s race, ethnicity, and religion), among other factors.  Discriminatory comments made in the presence of, but not directly aimed at, the employee contributed to the hostile work environment.  Additionally, physical assault is not a prerequisite to determining that there is a hostile work environment.  In this case, the employee complained of numerous incidents of discrimination over the course of three years, with repeated and unanswered complaints to the company’s management.

Action Items

  1. Ensure managers are trained on responding to unprofessional and harassing conduct in the workplace.
  2. Best practice is to have all employees trained in harassment prevention.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

Eighth Circuit: Intent Matters in Whistleblower Retaliation Claims under FRSA

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All Employers with AR, IA, MN, MI, NE, ND, and SD Employees

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January 30, 2020

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The Federal Railroad Safety Act (FSRA) prohibits rail carriers from retaliating against employees who engage in protected activities.  In Dakota, Minnesota and Eastern Railroad Corp. v. the Department of Labor, the Eighth Circuit stated that claimants must show intention to discriminate in a whistleblower retaliation case subject to AIR21 regulations.  Although this is not novel case, it is consistent with the view that claimants must show the protected activity was a contributing factor to an adverse employment action.

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Ninth Circuit: More Guidance on Standalone Disclosures for Background Checks

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All Employers with AK, AZ, CA, HI, ID, MT, NV, OR, WA, Guam, and Mariana Islands Employees

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March 30, 2020

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When obtaining background or credit reports, the federal Fair Credit Reporting Act (FCRA) requires employers to provide the applicant or employee with a disclosure of their right to obtain a copy of the report, and obtain written authorization before requesting the reports. Although the authorization may be on the same page as the disclosure, no other information may be present.

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California: Settlement of Individual Claim Does Not Prohibit Class Representation

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All Employers with CA Employees

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March 12, 2020

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The Private Attorneys General Act (PAGA) continues to prove a thorn in employers’ sides, as a recent California Supreme Court decision determined that an employee-plaintiff can still represent other employees and sue an employer on their behalf, even if the individual’s own claim is settled.

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Colorado: Clarification to Recent Wage Order and Extension on Deadlines due to COVID-19

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All Employers with CO Employees

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As Indicated

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The Colorado Overtime and Minimum Pay Standards Order Number 36 (COMPS 36) went into effect on March 16, 2020, implementing a number of wage and hour regulations.  However, the Colorado Department of Labor and Enforcement made a number of changes as the wage order went into effect, including provision of a one-month grace period on employer notice requirements and agency-initiated investigations.

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New Jersey: After Hours Medical Marijuana May Have to be Accommodated

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All Employers with NJ Employees

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March 10, 2020

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A recent New Jersey Supreme Court case said that employers could face a disability discrimination claim if they fail to consider reasonable accommodations for medical marijuana use, even outside the workplace and after working hours.  Although the state’s Compassionate Use Medical Marijuana Act (CUMMA) does not require employers to accommodate marijuana use in the workplace, the court indicated that CUMMA does not protect an employer from actions that violate the New Jersey Law Against Discrimination (NJLAD) – such as discriminating against someone for using medical marijuana after hours.

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New Mexico: Updates Minimum Wage, Pregnancy Accommodations, “Red Flag” Gun Law, and More

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All Employers with NM Employees

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As Indicated

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Governor Michelle Grisham recently signed a draft of bills that impact employer obligations in New Mexico, including revisions to the statewide minimum wage, addition of a “red flag” firearm law, statewide retirement, and more.  Below is a summary of the new bills, all of which go into effect May 20, 2020, unless otherwise noted.

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April Updates

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Varies

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Varies

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This Short List addresses the following topics:
  1. IRS Issues HSA-Compatible High Deductible Health Plan Guidance in Response to COVID-19
  2. San Francisco, CA: New Minimum Compensation Ordinance Rates Effective July 1
  3. New Jersey: Enforcement Guidance Released on Statewide Equal Pay Act
  4. New York: Workers on Strike Can File for Unemployment After Just Two Weeks
  5. Pittsburgh, PA: Revised Guidelines for Local Paid Sick Leave Available
  6. Utah: Private Employers Need Not Accommodate Medical Marijuana
  7. Virginia: Hairstyle, Type and Texture Protected from Racial Discrimination

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