November 14, 2016
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The USCIS sent a press release this week to notify employers that the updated electronic Form I-9 published on November 14, 2016 had a glitch when it was issued. Specifically, when completing the form on a computer, numbers entered in the Social Security number field get transposed when the form is printed. For example, the number 123-45-6789 appears as 123-34-6789 when the form is printed.
Interestingly, USCIS fixed the online form on November 17, 2016, but has only now informed the public of this issue. For employers who downloaded the electronic Form I-9 after November 17th, the form should be printing correctly and no further action is needed.
Otherwise, employers need to audit Form I-9’s that have been electronically completed since November 14, 2016 for errors to Social Security numbers displayed on the printed copy. The USCIS recommends that affected employees draw a line through the transposed Social Security number in Section 1 of their printed Form I-9, write the correct Social Security number, and initial and date the change. The USCIS also states that employers should include a written explanation with the Form I-9 for why the correction was made in the event of an audit.
No action is need for any Form I-9 completed by hand.
- Download the correct electronic version of Form I-9 here.
- Audit electronically completed Form I-9’s printed since November 14, 2016, and make corrections on the printed forms per USCIS recommendations.
- Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
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