Employers Must Phase In New I-9 Form by January 2017


All Employers


January 21, 2017


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UPDATE: The new Form I-9 was released on November 14, 2016 on the USCIS website. Visit the I-9 webpage to download the form and accompanying instructions.

The Office of Management and Budget recently approved the final version of the new Form I-9, which will become available on the U.S. Citizenship and Immigration Services website (“USCIS”) no later than November 22, 2016.  Employers may continue to use the current I-9 form (revision date 03/08/2013 N, notated in the lower left corner) until January 21, 2017. After January 21, 2017, all employers must switch over to the new I-9 form.

The new Form I-9 includes numerous features to help prevent errors when completing the form.  For example, the new “smart” form will include electronic, embedded instructions for completing each field, buttons to allow users to access instructions, print, or clear the form, and validations on certain fields to ensure that data is entered correctly.  Other substantive changes include removing the requirement for authorized-to-work aliens to provide both their Form I-94 number and foreign passport information in Section 1, and removing the requirement for employees to provide all other names used (employees will now need to provide only other last names used).

Employers should keep an eye out for when the new I-9 is published on the USCIS website. I-9 compliance is more important than ever, especially in light of the recent increases in civil penalties for violations of federal law, including violations related to Form I-9, effective August 1, 2016.

Action Items

  • Visit the USCIC’s I-9 Central and subscribe to GovDelivery to receive the latest news on the revised Form I-9. ManagEase will also report when the new Form I-9 is available.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2016 ManagEase, Incorporated.

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