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California District Court Enjoins DACA Rescission, Temporarily Halting Program Wind-Down

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January 9, 2018

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Late last year, the Trump Administration announced that it would rescind the Deferred Action for Childhood Arrivals (“DACA”) program, implementing a plan to wind down the DACA program over six months.  On January 9, 2018, Judge William Alsup of the U.S. District Court for Northern California issued an injunction on this decision, ordering the Trump Administration to maintain the DACA program, with few exceptions.  This injunction has since been challenged by the U.S. Department of Justice. A timeline of this ongoing matter is summarized below.

DACA Employees May Be At Risk of Right to Work Status

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September 5, 2017

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On September 5, 2017, the U.S. Attorney General announced that the Deferred Action for Childhood Arrivals (“DACA”) program will be phased out if Congress does not enact protections in the next six months for those who participated in DACA. Although initial requests are no longer permitted and renewal requests for participation will only be considered through October 5, 2017, existing DACA work authorizations will be honored until they expire.  All DACA benefits are provided on a two-year basis, so the announcement will affect employees based on the expiration of their temporary work authorization. There are currently bills pending in both houses of Congress that address this issue, and the President has indicated he would revisit DACA if Congress is unsuccessful in addressing the matter.

Employers need to track employment authorization document (“EAD”) expirations to ensure compliance with federal work authorization requirements. The recently updated I-9 instructions state that employers are not permitted to employ anyone who cannot submit proof of right to work in the U.S. Therefore, employers should be prepared in the event an employee with a temporary work authorization is unable to revalidate their I-9 documents.

Action Items

  1. Track EAD expirations and I-9 document revalidation for temporary work authorizations.
  2. Evaluate workforce contingencies for potential disruption to workflow as a result of this announcement.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2017 ManagEase, Incorporated.

USCIS Releases New Form I-9 Today

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July 17, 2017

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The United States Citizenship and Immigration Services (USCIS) published a new Form I-9 today.  The new Form I-9 is notated with the revision date 07/17/17 N in the lower left corner and must be incorporated into employers’ hiring procedures by September 18, 2017. Any other versions of Form I-9 will be considered invalid after September 17, 2017.

The updated Form I-9 includes revisions to the instructions for completion and to the list of acceptable documents for verification purposes. These are:

USCIS Announces Another New Form I-9 Coming Soon

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July 17, 2017

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Late last year, the U.S. Citizenship and Immigration Services (USCIS) published a new Form I-9, which incorporated a number of changes as well as the ability to complete the form electronically. Employers had to switch over to the new Form no later than January 22, 2017. Now, the USCIS has announced that there will be another, newer version of Form I-9, to be published no later than July 17, 2017.

Form I-9 Glitch Needs Immediate Review by Employers

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November 14, 2016

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The USCIS sent a press release this week to notify employers that the updated electronic Form I-9 published on November 14, 2016 had a glitch when it was issued.  Specifically, when completing the form on a computer, numbers entered in the Social Security number field get transposed when the form is printed.  For example, the number 123-45-6789 appears as 123-34-6789 when the form is printed.

Employers Must Phase In New I-9 Form by January 2017

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January 21, 2017

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UPDATE: The new Form I-9 was released on November 14, 2016 on the USCIS website. Visit the I-9 webpage to download the form and accompanying instructions.

The Office of Management and Budget recently approved the final version of the new Form I-9, which will become available on the U.S. Citizenship and Immigration Services website (“USCIS”) no later than November 22, 2016.  Employers may continue to use the current I-9 form (revision date 03/08/2013 N, notated in the lower left corner) until January 21, 2017. After January 21, 2017, all employers must switch over to the new I-9 form.

September Updates

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This HR Alert addresses the following topics:
  1. Prior Use of an Invalid Social Security Number Leads to Million Dollar Verdict
  2. 2016 EEO-1 Filing is Due September 30
  3. Ninth Circuit: New Remedy Available for Public Employees Making Age Discrimination Claim
  4. California: Employees/Volunteers at Day Care Centers Now Required to be Immunized
  5. San Diego, California: REMINDER – Amendments to Paid Sick Leave Are In Effect
  6. San Mateo, California: Minimum Wage Increases on January 1, 2017
  7. Colorado: Pregnant Workers Fairness Act Poster Now Available
  8. Illinois: Non-Compete Agreements for “Low-Wage Employees” are “Illegal and Void” in 2017
  9. Louisiana: New Poster for Hospitality Employers Required August 1, 2016
  10. New Orleans, LA: City Contractors Prohibited From Conducting Credit Checks
  11. Nevada: Overly Broad Non-Compete Agreements are Wholly Unenforceable
  12. Cleveland, Ohio: Transgender Individuals Must Have Access to Facilities Consistent with their Gender Identity

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May Updates

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This HR Alert addresses the following topics:
  1. USCIS Says to Keep Using Expired I-9 Form
  2. Phishing Scam Targets HR/Payroll Processes
  3. Austin, Texas Passes “Ban the Box” Ordinance
  4. California Paid Family Leave Benefit Amount Increases
  5. Philadelphia “Ban-the-Box” Poster Published
  6. Seattle, Washington Guidance on Amendments to Labor Standards Ordinances and Compliance Date

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USCIS Released a New Employment Eligibility Verification Form

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May 7, 2013

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On March 8, 2013, the U.S. Citizenship and Immigration Services (USCIS) released a new Employment Eligibility Verification Form I-9. Employers should begin using the new Form I-9 immediately. There is a grace period of sixty days, until May 7, 2013, during which the USCIS is allowing employers to use the previously valid Form I-9.

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