Employers Can Prohibit Employees from Linking to Employer Websites from Personal Blogs

APPLIES TO

All Employers

EFFECTIVE

July 29, 2020

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(888) 378-2456

The National Labor Relations Board (NLRB) stated in a recent case that employer policies preventing employees from linking to employer websites from personal blogs was under lawful Boeing Category 1(a), which refers to a set of standards used to determine if employer policies interfere with employees’ NLRA-protected rights.

Boeing Category 1(a), arising from a 2017 case involving The Boeing Company, includes rules the NLRB deems permissible for employers to maintain because (1) when reasonably interpreted, the rule does not prohibit or interfere with exercising NLRA-protected rights, or (2) the potential adverse impact on protected rights is outweighed by justifications associated with the rule.

In Shamrock Foods Co., the NLRB stated that a policy discouraging employees from linking to an employer’s website from a personal blog fell into this category.  The NLRB reasoned that the policy was intended to protect the company’s brand identity, integrity, and reputation, and to minimize the impression that the employee is endorsed by or speaking on behalf of the employer, and not to restrict employees’ NLRA-protected rights.

Action Items

  1. Have policies and handbooks reviewed consistent with the ruling.
  2. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

Georgia: Employers Must Provide Paid Lactation Breaks

APPLIES TO

All Employers with GA Employees

EFFECTIVE

August 11, 2020

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(888) 378-2456

A new piece of legislation, Georgia House Bill 1090, requires employers to provide paid lactation breaks and a private space to express breast milk, effective immediately.  Previously, employers had the option to provide unpaid break time for nursing employees to express breast milk, and were not required to provide any particular location for the employee’s use during lactation breaks.

With the new regulations, employers are now required to provide reasonable break time for employees to pump at the worksite during work hours. Lactation breaks must be paid at the employee’s regular rate of pay. Employers are further prohibited from requiring use of paid leave or reduction of salary to offset time taken off to express breast milk.

Additionally, employers are required to provide a private location other than a restroom for employees to express breast milk.

Action Items

  1. Review the text of the bill here.
  2. Train supervisory staff on handling requests for lactation breaks.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

Louisiana: Updates to Employee Noncompete Agreements

APPLIES TO

All Employers with LA Employees

EFFECTIVE

August 1, 2020

QUESTIONS?

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(888) 378-2456

Noncompete agreements are prohibited in Louisiana unless certain exceptions are met. For employers, an agreement that restricts employees “from carrying on or engaging in a business similar to that of the employer” and/or “from soliciting customers of the employer” is permitted, but only: (1) within an expressly identified territory consisting of specified parish(es), municipalit(ies), or their parts, provided that the employer engages in a like business there, and (2) not exceeding a period of two years from termination of employment.

Additionally, a corporation, partnership, or limited liability company may enter into agreements with their shareholders, partners, and LLC members to restrict them from taking equity stakes in a competing business (as shareholders, partners, or members) and/or merely becoming employees with the competing business.

Action Items

  1. Have noncompete agreements reviewed by legal counsel for compliance.
  2. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

Massachusetts: PFML Rules are Final!

APPLIES TO

All Employers with MA Employees

EFFECTIVE

July 24, 2020

QUESTIONS?

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(888) 378-2456

Employers must begin providing Paid Family and Medical Leave (PFML) to employees on January 1, 2021. The Massachusetts Department of Family and Medical Leave (DFML) recently released the final regulations for PFML with some changes.

There were numerous changes to rules surrounding employers opting for private plans. Key changes to note include:

  • Private plans must cover the entire workforce, not just certain classes of workers.
  • Private plans must also provide employees with an internal appeals process, with specific timing and procedural requirements, through the private plan administrator before the employee can seek an appeal with the DFML.
  • Employers with private plans must provide a notice of rights under both the private plan and the PFML as part of any determination.
  • Private plans must use an employee’s wages earned at the time of applying for benefits to determine the weekly benefit amount.

The final rules also discuss requirements when transitioning between private and state-sponsored plans. An employer that does not renew a private plan must continue to provide paid leave benefits to covered individuals under the same terms and conditions of the private plan for the entire duration of the leave if the claim was initiated under the private plan prior to its termination. In the case of intermittent leave, the private plan must maintain coverage until the end of the employee’s benefit year.

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Nevada: New COVID-19 Related Worker Safety Requirements for Hospitality Employers

APPLIES TO

Public Accommodations Facilities in
Nevada Counties of 100,000+ People

EFFECTIVE

Varies; See Below

QUESTIONS?

Contact HR On-Call

(888) 378-2456

As of August 11, 2020, SB 4 imposes new COVID-19 related worker safety requirements for certain employers, including limited-time protocols for mitigating transmission, cleaning facilities, implementing a response plan, mandated testing in specific circumstances, and paid time off. The director of the Department of Health and Human Services adopted corresponding regulations on August 31, 2020.

Eligibility. The new rules come with moderately complex eligibility provisions. First, the new protocols apply to public accommodations facilities, defined as hotel and casinos, resorts, hotels, motels, hostels, bed and breakfast facilities or other facility offering rooms or areas to the public for financial consideration.  Next, SB 4 applies only to counties with a population of 100,000 or more individuals, such as Clark and Washoe counties.  Finally, the director’s regulations apply (1) during any period of public health emergency due to SARS-CoV-2 as declared by the Governor, (2) any day that the positive rate of COVID-19 testing for any county exceeds 5% in a 14-day rolling period within the previous 90 days, or (3) any day the number of new cases in the county exceeds 100 per 100,000 residents in the same time periods.

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New Mexico: COVID-19 Cases Must be Reported to NM OSHA Within Four Hours

APPLIES TO

All Employers with NM Employees

EFFECTIVE

August 5, 2020

QUESTIONS?

Contact HR On-Call

(888) 378-2456

OSHA requires employers to provide notice of certain injuries and illnesses within eight to 24 hours, depending on the type and severity, and to record all work-related injuries and illnesses. Currently, COVID-19 cases must be reported if they are work-related.  However, some states have individual state-level OSHA plans with more stringent requirements. New Mexico falls into this category, and an emergency amendment to its injury and illness reporting regulations imparts a new temporary reporting requirement for COVID-19 cases.

Specifically, employers are required to report any cases in which an employee tests positive for COVID-19 within four hours of learning about the diagnosis, even if the illness is not work-related.  This emergency amendment remains in effect for 120 days, unless it is later made permanent.

Action Items

  1. Implement a procedure for timely reporting of COVID-19 cases.
  2. Have personnel trained to report cases promptly to management.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

September Updates

APPLIES TO

Varies

EFFECTIVE

Varies

QUESTIONS?

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(888) 378-2456

This Short List addresses the following topics:
  1. COVID-19: Executive Order Extending Unemployment Insurance
  2. DOL Releases Guidance on Application of FFCRA to Federal Contracts
  3. DOL’s Joint Employer Standard Struck Down
  4. EEOC Releases Guidance on Managing Opioid Addition in the Workplace
  5. 7th Circuit: FAA Applies to Food Delivery Drivers’ Arbitration Agreements
  6. Alabama: New Notice and Reporting Requirements for Separations and New Hires
  7. California: Appeals Court Limits PAGA Filings
  8. Connecticut: Masks Mandatory Everywhere
  9. Kansas: Adds LGBTQ Protections to Anti-Discrimination Rules
  10. Rhode Island: Clarifies When Employers May Terminate Employees for Refusing Drug Tests
  11. Philadelphia, PA: Wage Equity Ordinance Unblocked, Enforcement Begins
  12. Tennessee: New COVID-19 Isolation and Quarantine Guidelines
  13. Washington: Supplemental Paid Sick Leave for Food Production Workers
  14. Wisconsin: Mitigating Unemployment Insurance Charges for COVID-19

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IMPORTANT: Federal District Court Strikes Down Parts of the FFCRA’s Rules!

APPLIES TO

All Employers Subject to the FFCRA

EFFECTIVE

August 3, 2020

QUESTIONS?

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(888) 378-2456

When the U.S. Department of Labor (DOL) issued its Final Rule implementing the Families First Coronavirus Response Act (FFCRA), the State of New York filed suit against the DOL claiming that parts of the Final Rule exceeded the DOL’s authority. As a result, the federal district court judge recently invalidated parts of the Final Rule.

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COVID-19: CDC Issues New Return to Work Guidelines Following Infection or Exposure

APPLIES TO

All Employers

EFFECTIVE

June 13, 2020 and July 20, 2020

QUESTIONS?

Contact HR On-Call

(888) 378-2456

On July 20, 2020, the U.S. Centers for Disease Control (CDC) revised its guidelines for when employees may return to work following infection or exposure to COVID-19. For non-healthcare settings, changes were made to the symptom-based strategy:

  • Persons with COVID-19 who have symptoms and were directed to care for themselves at home may discontinue isolation under the following conditions:
  • At least 24 hours have passed since resolution of fever without the use of fever-reducing medications; and 
  • Improvement in other symptoms (e.g., cough, shortness of breath); and,
  • At least 10 days have passed since symptoms first appeared.

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ICE Extends Remote I-9 Compliance 30 More Days; No Extension on Notices of Inspections from March

APPLIES TO

All Employers

EFFECTIVE

July 18, 2020

QUESTIONS?

Contact HR On-Call

(888) 378-2456

In order to safely accommodate distancing and remote teleworking during the pandemic, the U.S. Immigration and Customs Enforcement (ICE) announced special flexibility for employers with regard to completing the physical inspection component of the Form I-9 Section 2.  This accommodation was originally set to expire on May 19, but was extended in May and June, and has been extended once more.  The new expiration date for the remote inspection of identifying documents accommodation is now August 19, 2020.

On the other hand, ICE also announced that there would be no further extensions granted to employers who received notices of inspection (NOI) from the agency during the month of March 2020.  Previously, employers who were served NOIs during March and had not yet responded were granted an automatic 60-day extension from the effective date.  However, no further extensions have been granted.

Action Items

  1. Review the USCIS’s Temporary Policies Related to COVID-19.
  2. Update Form I-9 procedures where appropriate.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase