Virginia: New Employee-Friendly Regulations Coming This Summer

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All Employers with VA Employees

EFFECTIVE

July 1, 2020, Unless Otherwise Noted

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On April 22, 2020, the Virginia 2020 General Assembly Session reconvened and passed a number of bills impacting employment practices.  Virginia employers will need to get ready for numerous changes, which include new regulations on LGBT anti-discrimination measures, wage theft prevention, worker misclassification, and more.  All are effective July 1, 2020 (unless otherwise noted below).

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Washington: Changes and Expansion to Statewide Paid Family Medical Leave

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All Employers with 50+ WA Employees

EFFECTIVE

March 25, 2020

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(888) 378-2456

Washington originally implemented its statewide, job-protected paid leave program in 2017, available for use as of January 1, 2020.  The Washington Paid Family Medical Leave (PFML) Law provides qualifying employees paid leave benefits funded by employee payroll deductions.  More recently, the governor signed into law changes and clarifications to the PFML program, effective March 25, 2020.

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May Updates

APPLIES TO

Varies

EFFECTIVE

Varies

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(888) 378-2456

This Short List addresses the following topics:
  1. 2019 EEO-1 Data Collection Suspended Until 2021
  2. EEOC Suspends Issuance of Right-to-Sue Letters During Pandemic
  3. 9th Circuit: After-Acquired Evidence Permits Bar to Some ADA Claims
  4. 9th Circuit: Standalone Background Check Disclosure Can Accompany Other Documents
  5. Illinois: Businesses Challenge COVID-19 Related Workers’ Compensation Amendment
  6. Indiana: Regulations on Employment of Minors Streamlined
  7. New York: Prevailing Wage Requirements for Private Construction, Effective 2022
  8. Philadelphia, PA: WARN Act Emergency Regulations Issued in Light of COVID-19
  9. Dallas, TX: Federal Court Places Injunction on Citywide Paid Sick Leave

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States Can Use Information Contained in I-9s to Prosecute Identity Theft

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All Employers with Employees

EFFECTIVE

March 3, 2020

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(888) 378-2456

In Kansas v. Garcia, the U.S. Supreme Court stated that the federal Immigration Reform and Control Act of 1986 (ICRA) does not prohibit use of information contained in the federal Form I-9 from Kansas’s identity theft and false-information statutes.  This decision reversed a prior Kansas Supreme Court decision, and further determined that identifying information entered on Form I-9 was not covered by the provisions of ICRA.

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Statute of Limitations Effectively Extended for ERISA Violations

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All Employers

EFFECTIVE

February 26, 2020

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(888) 378-2456

In Intel Corp. Investment Policy Committee v. Sulyma, the U.S. Supreme Court stated that the three-year statute of limitations for a violation of ERISA, under Section 1104 for breach of fiduciary duty, only applies where an employee had “actual knowledge” of the violation. There, an employee claimed that his retirement plan was not properly invested, resulting in poor performance. Although he received all of the required plan documents and notices from his employer, he testified that did not know the retirement funds were improperly invested, and he did not recall reading the relevant documents provided by his employer.

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Second Circuit: Court Clarifies Behavior Contributing to Hostile Work Environment

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All Employers with CT, NH, and VT Employees

EFFECTIVE

March 6, 2020

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(888) 378-2456

In Ramsy v. Marriott Int’l, Inc., the Second Circuit court clarified that an employee need not prove there was direct physical contact or threats in order to demonstrate that a hostile work environment exists.

In this case, an employee reported alleged co-worker misconduct to his employer’s human resources.  As a result, he began to suffer racial, ethnic, and religious slurs from other employees.  This included discriminatory remarks from the employee’s union steward that, while not specifically targeted at him, were vocalized with the intention for him to overhear the comments.  The employee complained about the harassment and was later terminated for supposedly getting into an altercation at work.

The Second Circuit noted that different factors must be considered in totality when evaluating a harassment claim, including the severity and frequency of the discriminatory conduct (in this case, remarks about the employee’s race, ethnicity, and religion), among other factors.  Discriminatory comments made in the presence of, but not directly aimed at, the employee contributed to the hostile work environment.  Additionally, physical assault is not a prerequisite to determining that there is a hostile work environment.  In this case, the employee complained of numerous incidents of discrimination over the course of three years, with repeated and unanswered complaints to the company’s management.

Action Items

  1. Ensure managers are trained on responding to unprofessional and harassing conduct in the workplace.
  2. Best practice is to have all employees trained in harassment prevention.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2020 ManagEase

Eighth Circuit: Intent Matters in Whistleblower Retaliation Claims under FRSA

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All Employers with AR, IA, MN, MI, NE, ND, and SD Employees

EFFECTIVE

January 30, 2020

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(888) 378-2456

The Federal Railroad Safety Act (FSRA) prohibits rail carriers from retaliating against employees who engage in protected activities.  In Dakota, Minnesota and Eastern Railroad Corp. v. the Department of Labor, the Eighth Circuit stated that claimants must show intention to discriminate in a whistleblower retaliation case subject to AIR21 regulations.  Although this is not novel case, it is consistent with the view that claimants must show the protected activity was a contributing factor to an adverse employment action.

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Ninth Circuit: More Guidance on Standalone Disclosures for Background Checks

APPLIES TO

All Employers with AK, AZ, CA, HI, ID, MT, NV, OR, WA, Guam, and Mariana Islands Employees

EFFECTIVE

March 30, 2020

QUESTIONS?

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(888) 378-2456

When obtaining background or credit reports, the federal Fair Credit Reporting Act (FCRA) requires employers to provide the applicant or employee with a disclosure of their right to obtain a copy of the report, and obtain written authorization before requesting the reports. Although the authorization may be on the same page as the disclosure, no other information may be present.

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California: Settlement of Individual Claim Does Not Prohibit Class Representation

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All Employers with CA Employees

EFFECTIVE

March 12, 2020

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(888) 378-2456

The Private Attorneys General Act (PAGA) continues to prove a thorn in employers’ sides, as a recent California Supreme Court decision determined that an employee-plaintiff can still represent other employees and sue an employer on their behalf, even if the individual’s own claim is settled.

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Colorado: Clarification to Recent Wage Order and Extension on Deadlines due to COVID-19

APPLIES TO

All Employers with CO Employees

EFFECTIVE

As Indicated

QUESTIONS?

Contact HR On-Call

(888) 378-2456

The Colorado Overtime and Minimum Pay Standards Order Number 36 (COMPS 36) went into effect on March 16, 2020, implementing a number of wage and hour regulations.  However, the Colorado Department of Labor and Enforcement made a number of changes as the wage order went into effect, including provision of a one-month grace period on employer notice requirements and agency-initiated investigations.

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