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New Form W-4 Does Not Apply to All State Tax Withholding – Are You Using the Right Forms?

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January 1, 2020

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In December 2019, the IRS issued a new Form W-4 to reflect the elimination of withholding allowances because individuals can no longer claim personal or dependency exemptions. While this was intended to allow for more accurate federal tax withholding calculations, it raises the question of what employers should do with respect to state tax withholding requirements.

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March Updates

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This Short List addresses the following topics:
  1. U.S. Supreme Court Reversed Ninth Circuit Equal Pay Ruling Based on Judge’s Death
  2. Fifth Circuit: Restated Its Position that Title VII Does Not Protect Sexual Orientation
  3. California: Guidance on New Agricultural Overtime Pay Requirements
  4. Alameda, CA: City Minimum Wage Increases to $13.50 in July, Regardless of Employer Size
  5. Florida: Miami Beach Minimum Wage Struck Down
  6. Illinois: $9.25 Minimum Wage by January 2020, With New Possible Penalties
  7. Minneapolis, MN: Minimum Wage Increase Approved
  8. New Jersey: $10 Minimum Wage in July 2019, $15 by 2024
  9. Westchester County, New York: Bans the Box
  10. Portland, Oregon: Prohibits Discrimination Against Atheists and Agnostics
  11. West Virginia: Federal Law Enforcement Pension Freed From State Taxes

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Eleventh Circuit: Joint Employer Standard Clarified Under the FLSA and Common Law

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August 2, 2018

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In Garcia-Celestino v. Ruiz Harvesting, Inc., the Eleventh Circuit distinguished the joint employer standard under the Fair Labor Standards Act (FLSA) and common law. Each standard turns on the applicable definition of “employee” and “control,” but are not the same. There, migrant workers under the H-2A visa program filed suit against their employer and a citrus grove owner for minimum wage violations under the FLSA and for breach of their contract, which was based on federal immigration statutes and regulations. The court looked at whether or not the citrus grove owner was a joint employer.

Eleventh Circuit: Valet Uniforms May Be “Materials” Requiring FLSA Coverage of Employees

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June 29, 2018

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In Asalde v. First Class Parking Sys. LLC, the Eleventh Circuit Court of Appeal stated that a jury may determine whether valet uniforms meet the “materials” definition for “enterprise coverage” which would allow them the protections of the Fair Labor Standards Act (FLSA). The FLSA applies, in part, to employers who have “employees handling, selling, or otherwise working on goods or materials that have been moved in or produced for [interstate or international] commerce by any person” and have an annual volume of business of at least $500,000. (Emphasis added.)

Florida: Employees May Be Prohibited from Using Employer Referral Sources After Termination

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September 14, 2017

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In Florida, non-compete agreements are used to protect an employer’s “legitimate business interests.” The Florida Supreme Court recently stated that referral sources may be considered a legitimate business interest. In both White v. Mederi Caretenders Visiting Services of Southeast Florida and Americare Home Therapy, Inc. v. Hiles, the employers hired an individual whose job duties included soliciting health care providers for home health care service referrals.  The employees were required to sign a non-compete agreement that restricted their ability to work for competitors for a year after termination; in both instances, the employers sued when their respective ex-employee went to work for a competitor after their termination.

The Florida Supreme Court identified the crux of both cases as determining whether or not the home health care service referrals qualified as a legitimate business interest.  Ultimately, the court stated that the statute did not specifically preclude a referral source from being recognized as a legitimate business interest.  However, the court cautioned that employers should not consider these cases as a ticket to consider all referral sources as a legitimate business interest.  Instead, courts must analyze the facts of any similar case to determine how critical the referral source is to the business, the nature of the business, and the scope of business’s investment in developing referral relationships.

Action Items

  1. Review restrictive covenants or non-compete agreements with labor counsel to ensure agreements cover all legitimate business interests.
  2. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2017 ManagEase, Incorporated.

Florida: Medical Marijuana Now Legalized

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June 23, 2017

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Last November, Florida voters approved an initiative to legalize the use of medical marijuana.  On June 23, 2017, Governor Rick Scott signed SB 8-A into law.

As of June 23, 2017, medical marijuana use has been legalized in Florida to treat specific qualifying conditions, such as cancer, epilepsy, glaucoma, or PTSD, among others.  The bill contains additional provisions directing how medical marijuana may be used and obtained; for example, smoking of medical marijuana is prohibited, whereas consumption of marijuana, vaping, or use of oils, sprays, or tinctures is permitted.

Importantly, the bill also includes employer-friendly provisions that allow businesses to still enforce a drug-free workplace, such as:

  • Employers may establish, or continue to enforce, a drug-free workplace program or policy;
  • Employers are not required to permit use of medical marijuana at the place of employment;
  • Employers are not required to accommodate the use of medical marijuana in the workplace, or to accommodate any employee working under the influence of marijuana;
  • Medical marijuana is not reimbursable under the Florida Workers’ Compensation law; and
  • SB 8-A does not create any cause of action against employers for wrongful discharge or discrimination related to use of medical marijuana.

Employers with and without policies addressing substance abuse may are recommended to specifically address the organization’s position on medical marijuana use.

Action Items

  1. Read the text of SB 8-A here.
  2. Have handbooks and policy documents reviewed regarding substance abuse to address medical marijuana use.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2017 ManagEase, Incorporated.

Eleventh Circuit: Commissions Paid Only Apply to the Workweek in Which They Are Earned When Calculating Overtime Exemption Status

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April 13, 2017

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In Frexia v. Prestige Cruise Services, LLC, an employee alleged that his employer violated the FLSA because the employee’s compensation—a weekly fixed salary plus sales-based commission—fell below the overtime exemption threshold for certain weeks. The Eleventh Circuit’s review of the case confirmed that pay for work performed each workweek must be counted for that workweek, rather than counted across a span of several weeks, in order to meet the overtime exemption threshold.

Eleventh Circuit: Race-Neutral Grooming Policy that Rejected Dreadlocks Was Not Disparate Treatment Discrimination

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September 15, 2016

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The Equal Employment Opportunity Commission (“EEOC”) sued an employer on behalf of a black applicant whose job offer was rescinded when she refused to change her dreadlock hairstyle.  On September 15, 2016, the Court of Appeals for the Eleventh Circuit agreed with a district court’s dismissal of the alleged discrimination complaint.  The Court reasoned that Title VII of the Civil Rights Act of 1964 prohibits adverse actions on the basis of immutable characteristics of race, whereas the dreadlocks hairstyle was a mutable choice.  This decision follows other courts in similarly rejecting the argument that hairstyles can be a “determinant of racial identity.”