Ohio: New Pay Stub Transparency Requirements

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APPLIES TO

All Employers with Employees in OH

EFFECTIVE

April 9, 2025

QUESTIONS?

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Quick Look

  • Ohio employers must provide written or electronic pay statements each pay period on regular paydays that include required information.

Discussion:

Effective April 9, 2025, Ohio employers must comply with the Pay Stub Protection Act. The law requires all employers in the state to provide a written or electronic pay statement each pay period on regular paydays. The statement must include the following:

 

  • The employee’s earnings and deductions;
  • The employer’s name;
  • The total gross wages earned by the employee during the pay period;
  • The total net wages paid to the employee for the pay period;
  • A listing of the amount and purpose of each addition to or deduction from the wages paid to the employee during the pay period; and
  • The date the employee was paid and the pay period covered by that payment.

 

For hourly employees, this also includes:

 

  • The total number of hours the employee worked in that pay period;
  • The hourly wage rate at which the employee was paid; and
  • The employee’s hours worked in excess of 40 hours in one workweek.

 

Failure to provide the statement may result in investigation by the Ohio director of commerce and issuance of a notice of violation.

 

Action Items

  1. Review the Act here.
  2. Update payroll process to include requirements on pay stubs.
  3. Have appropriate personnel trained on the requirements.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser. © 2025 ManagEase