Oregon: Employees Protected in Seeking Legal Advice About Employment

APPLIES TO

All Employers with OR Employees

EFFECTIVE

March 3, 2021

QUESTIONS?

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(888) 378-2456

In Rohrer v. Oswego Cove, LLC, the Oregon Court of Appeal said that where alleged protected activity does not have an adequate statutory remedy under the state’s whistleblower law, an employee may bring a common-law wrongful discharge claim. There, an employee claimed harassment in the workplace. When no action was taken by the employer, the employee sought legal advice from an attorney about the alleged harassment. The employee claimed she was retaliated against because she was fired shortly after seeking legal advice.

The court distinguished between retaliation for reporting unlawful activity, which could be protected under the state’s whistleblower laws, and retaliation for seeking legal counsel, which has no specific statutory protection. Because the employee’s allegations centered on the latter rather than the former, the court allowed the employee’s claims to move forward.

Employers must take care in how they manage employee claims and review potential exposure before taking adverse action against an employee following employee claims.

Action Items

  1. Have appropriate personnel trained on managing employee claims.
  2. Update termination procedures to include review for potential exposure.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2021 ManagEase

Virginia: New Overtime Wage Rules this Summer!

APPLIES TO

All Employers with VA Employees

EFFECTIVE

July 1, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

Beginning July 1, 2021, HB 2063, the Virginia Overtime Wage Act (VOWA), will create new state overtime wage requirements for employers that differ from the federal Fair Labor Standards Act (FLSA). Although the same basic federal regular rate calculation is adopted into the new state rules for hourly employees, there is a different regular rate calculation for non-exempt salaried employees. Specifically, their regular rate will be calculated as “one-fortieth of all wages paid for that workweek.” This new definition will create additional exposure for employees who are misclassified as overtime exempt, given that the 1.5x overtime rate (rather than a 0.5x rate) will be in addition to the wages already paid. Additionally, the new regular rate is based on a 40-hour workweek, rather than the total hours actually worked as is used under the FLSA.

The following is an example of a nonexempt, salaried employee wage calculation under the new rules:

  • $800 weekly salary / 40 hours = $20.00 per hour (regular rate)
  • $20 (regular rate) x 1.5 = $30 per hour (overtime rate)
  • 10 hrs. overtime x $30 per hour = $300
  • $800 weekly salary + $300 overtime = $1,100 gross weekly wages

Further, the statute of limitations for violations of the VOWA is three years, one year longer than the two-year statute of limitations under FLSA. Also, the potential damages have been expanded. Overtime wage violations are subject to double damages, including prejudgment interest, without the availability of a “good faith” defense. For “knowing” violations, employees may be able to recover treble damages.

Action Items

  1. Review HB 2063 here.
  2. Have overtime exempt classifications reviewed for compliance.
  3. Prepare to update payroll processes accordingly.
  4. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2021 ManagEase

April Updates

APPLIES TO

Varies

EFFECTIVE

Varies

QUESTIONS?

Contact HR On-Call

(888) 378-2456

This Short List addresses the following topics:
  1. EEO-1 Reporting for 2019 and 2020 Opens April 26, 2021
  2. Form I-9 Extension Granted for Remote Workplaces
  3. CDC Encourages Employers to Offer Paid Leave for Vaccine Recovery
  4. California: Public Entities May Still Be Subject to Civil Penalties in PAGA Claims
  5. California: Court Limits Class Actions for Independent Contractor Misclassification Cases
  6. San Francisco, CA: New COVID-19 Employee Protections
  7. San Francisco, CA: Annual Health Care Security Ordinance Reporting Postponed
  8. Connecticut: Discrimination Against Natural Hair Prohibited
  9. Allegheny County, PA: Paid Sick Leave May be on the Horizon
  10. Dallas, TX: Paid Sick Leave Permanently Blocked
  11. San Antonio, TX: Paid Sick Leave Preemption Upheld
  12. West Virginia: Enacts COVID-19 Shield Law
  13. Wisconsin: Employers Have Immunity from COVID-19 Liability

Read more

URGENT! California: Statewide Paid Sick Leave Relaunched

APPLIES TO

All Employers with 26+ CA Employees

EFFECTIVE

March 29, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

Recently enacted SB 95 relaunched California’s statewide emergency paid sick leave (EPSL). Even though the bill is effective as of March 29th, it is retroactive back to January 1, 2021. Employers with more than 25 employees are subject to the current rules. Employees (not independent contractors) are eligible for leave if they are unable to work or telework because of one of the following reasons:

Read more

FFCRA Revamp – What Employers Should Know

APPLIES TO

Employers with fewer than 500 employees

EFFECTIVE

March 11, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

Congress recently enacted the American Rescue Plan Act, extending the tax credits for the Families First Coronavirus Response Act (FFCRA) paid leave provisions. Although FFCRA leave is still not required, if employers want to voluntarily take advantage of the tax benefits, there are new rules to take into consideration.

Beginning April 1, 2021, employers may voluntarily provide a new bank of 10 days’ emergency paid sick leave to employees and receive the tax credit for it through September 30, 2021. The Rescue Plan also expands the reasons for taking emergency paid sick leave and emergency family and medical leave to include:

  • An employee is seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, COVID–19 and such employee has been exposed to COVID–19 or the employee’s employer has requested such test or diagnosis.
  • An employee is obtaining immunization related to COVID–19 or recovering from any injury, disability, illness, or condition related to such immunization. (This benefit may support employer vaccination programs.) Read more

DOL Opinions and Rules Still in Flux

APPLIES TO

All Employers

EFFECTIVE

As Indicated

QUESTIONS?

Contact HR On-Call

(888) 378-2456

The U.S. Department of Labor (DOL) is still working through opinion letters issued during the Trump Administration. Most recently, on February 19, 2021, the DOL withdrew a couple of opinions, including:

  • FLSA2019-6 | Further clarification of a “retail or service establishment” for purposes of overtime exemption.
  • FLSA2019-10 | Compensability of time spent in a truck’s sleeper berth. Note that to the extent that FLSA2019-10 withdrew prior opinion letters, those letters are reinstated.

Additionally, the DOL recently announced plans to withdraw the Independent Contractor Final Rule, issued by the department on issued on January 7, 2021, because it is not consistent with current case law. It also intends to rescind a current regulation on joint employer relationships under the Fair Labor Standards Act, published in the Federal Register and which took effect on March 16, 2020, in light of current litigation against the rules that vacated most of the regulations.

Action Items

  1. Have policies and procedures updated consistent with these ongoing changes.
  2. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2021 ManagEase

7th Circuit: Employers May be Required to Pay for USERRA Leave

APPLIES TO

All Employers with IL, IN, and WI Employees

EFFECTIVE

February 3, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

In White v. United Airlines, Inc., the Seventh Circuit Court of Appeal stated that employers must provide paid leave for USERRA leave to the extent similar nonmilitary leave is paid by the employer. The Uniformed Services Employment and Reemployment Rights Act (USERRA), in part, protects workers from discrimination based on their military status. More specifically here, USERRA requires that an employee on leave from work while performing their military service be entitled to the same rights and benefits as the employer provides to other employees on leave.

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9th Circuit: State Wage Statement Rules Apply to Interstate Transportation Workers Based in California

APPLIES TO

Employers with AK, AZ, CA, HI, ID, MT, NV, OR, WA, Guam,
and the Northern Mariana Islands Interstate Transportation Employees

EFFECTIVE

February 2, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

In Ward v. United Airlines, Inc., the Ninth Circuit Court of Appeal stated that wage statement requirements under Labor Code § 226 are not preempted by federal law. There, airline pilot and flight attendant employees claimed they did not receive wage statements that complied with California law.

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9th Circuit: California Labor Laws May Apply to Aviation Workers

APPLIES TO

Aviation Employers with AK, AZ, CA, HI, ID, MT, NV, OR, WA,
Guam, and the Northern Mariana Islands Employees

EFFECTIVE

February 23, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

In Bernstein v. Virgin America, the Ninth Circuit Court of Appeal stated that California’s wage and hour laws are not preempted by federal law in the aviation context. Specifically, employees there alleged that Virgin failed to pay state minimum wage, overtime, and for every hour worked; failed to provide required meal periods, rest breaks, and accurate wage statements; failed to pay waiting time penalties; and violated the Unfair Competition Law.  Employees also sought compensation under the California Labor Code’s Private Attorneys General Act (PAGA).

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Arizona: Anti-Discrimination Laws Expanded to Prohibit Pregnancy Discrimination

APPLIES TO

All Employers with 15+ AZ Employees

EFFECTIVE

July 19, 2021

QUESTIONS?

Contact HR On-Call

(888) 378-2456

On February 4, 2021, Arizona Governor Ducey signed House Bill 2045 into law, amending the Arizona Civil Rights Act definition of the phrase “on the basis of sex” to protect workers from pregnancy or childbirth-related discrimination.  This Civil Rights Act applies to employers of fifteen or more employees.

Like other pregnancy anti-discrimination provisions, the amended Civil Rights Act prohibits employers from discriminating against employees affected by pregnancy, childbirth, or related medical conditions.  Such employees must be treated the same way as non-pregnant employees with similar limitations in their ability to work.

This amendment brings the Arizona Civil Rights Act in alignment with the federal Pregnancy Discrimination Act.  It also grants the Arizona Civil Rights Division the authority to investigate pregnancy discrimination charges filed by employees.

Action Items

  1. Have anti-discrimination policies updated where applicable.
  2. Have appropriate personnel trained on the anti-discrimination protections.
  3. Subscribers can call our HR On-Call Hotline at (888) 378-2456 for further assistance.

Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.

© 2021 ManagEase