Governor Baker recently signed H.4640 into law. The “grand bargain” increases minimum wage, eliminates premium pay, and implements paid Family and Medical Leave.
Minimum Wage and Premium Pay Updates
By 2023, minimum wage will increase to $15.00 per hour and to $6.75 per hour for tipped employees. Minimum wage will next increase to $12.00 per hour on January 1, 2019. Also by 2023, premium pay will be eliminated. Starting January 1, 2019, employers’ requirement to pay retail employees time-and-a-half for working Sundays and certain holidays will decrease to 1.4 times the regular rate, and subsequently decreasing each year until it is eliminated entirely.
Paid Family and Medical Leave
Beginning January 1, 2021, employers will be required to provide current employees, employees who have been separated for 26 weeks or less, and self-employed independent contractors (where the independent contractors comprise more than 50 percent of the workforce), with 12 weeks of paid family leave and 20 weeks for paid medical leave (with a maximum combined benefit of 26 weeks per year) (1) to provide care for the employee or a family member due to their or their family member’s serious health condition; (2) to bond with a newborn, foster, or adopted child within the first 12 months of birth, placement, or adoption; (3) for needs arising out of the fact that a family member is on active duty or has been notified of an impending call to active duty in the u.s. armed forces; or (4) to care for a family member who is a covered service member.
Employees are required to provide 30 days’ advance notice of the need for leave, or as soon as practicable if the delay in notice is beyond the employee’s control. If the employer does not provide the required new hire notice (discussed below), the employee’s notice requirement is waived.
Once leave commences, payment of benefits is subject to a one-week delay during which time employees may use other paid leave, such as paid sick leave or vacation. However, employers may not require employees to exhaust other forms of paid time off prior to or in connection with taking paid family and medical leave. Leave may be taken intermittently, except for child bonding unless otherwise agreed to by the employer; this restriction does not apply to former employees or self-employed independent contractors. Leave runs concurrently with the federal Family and Medical Leave Act and the Massachusetts Parental Leave Act.
Employees who take leave must be returned to their same or equivalent position upon return, and employers must maintain employee benefits while on leave. Employers must post a required notice in English and any other language primarily spoken by 5 or more employees, and notify employees of their rights within 30 days of hire. Employers are required to obtain a signed acknowledgment of receipt of the notice from all employees, or a signed statement of refusal to sign the acknowledgment. Employers must also provide a required notice to self-employed independent contractors at the time they are contracted, describing how they may obtain paid family and medical leave benefits.
Employers are subject to strict anti-retaliation provisions for employees who use paid family and medical leave or file or participate in a claim based on such leave. Specifically, there is a rebuttable presumption of retaliation if any adverse action is taken against an employee’s terms and conditions of employment during leave or within six months of the employee’s return from leave. To rebut the presumption, an employer must be able to show with “clear and convincing” evidence that it would have taken the same action in the absence of the employee taking leave.
Beginning July 1, 2019, employers with 25 or more employees will begin paying 0.63% of each employee’s wages into a state trust fund for employer contributions. Employers are required to pay 60% of the contribution for family leave, and employees must contribute 40%; however, employers are not required to pay any portion of the contribution for medical leave and may deduct the full amount from employees’ wages. Employers with less than 25 employees are exempt from paying the employer portion. Contributions are capped at the amount set by the Social Security Administration for contributions to the Old-Age, Survivors and Disability Insurance programs (currently $128,400). Employers have the option to provide equivalent benefits through an approved private plan or self-insurance.
Massachusetts: Updates to Minimum Wage, Premium Pay, and Paid Family and Medical Leave
/0 Comments/in HR Alerts /by ManagEaseAPPLIES TO
all Employers with MA Employees
EFFECTIVE
January 1, 2019 and January 1, 2021
QUESTIONS?
Contact HR On-Call
(888) 378-2456
Governor Baker recently signed H.4640 into law. The “grand bargain” increases minimum wage, eliminates premium pay, and implements paid Family and Medical Leave.
Minimum Wage and Premium Pay Updates
By 2023, minimum wage will increase to $15.00 per hour and to $6.75 per hour for tipped employees. Minimum wage will next increase to $12.00 per hour on January 1, 2019. Also by 2023, premium pay will be eliminated. Starting January 1, 2019, employers’ requirement to pay retail employees time-and-a-half for working Sundays and certain holidays will decrease to 1.4 times the regular rate, and subsequently decreasing each year until it is eliminated entirely.
Paid Family and Medical Leave
Beginning January 1, 2021, employers will be required to provide current employees, employees who have been separated for 26 weeks or less, and self-employed independent contractors (where the independent contractors comprise more than 50 percent of the workforce), with 12 weeks of paid family leave and 20 weeks for paid medical leave (with a maximum combined benefit of 26 weeks per year) (1) to provide care for the employee or a family member due to their or their family member’s serious health condition; (2) to bond with a newborn, foster, or adopted child within the first 12 months of birth, placement, or adoption; (3) for needs arising out of the fact that a family member is on active duty or has been notified of an impending call to active duty in the u.s. armed forces; or (4) to care for a family member who is a covered service member.
Employees are required to provide 30 days’ advance notice of the need for leave, or as soon as practicable if the delay in notice is beyond the employee’s control. If the employer does not provide the required new hire notice (discussed below), the employee’s notice requirement is waived.
Once leave commences, payment of benefits is subject to a one-week delay during which time employees may use other paid leave, such as paid sick leave or vacation. However, employers may not require employees to exhaust other forms of paid time off prior to or in connection with taking paid family and medical leave. Leave may be taken intermittently, except for child bonding unless otherwise agreed to by the employer; this restriction does not apply to former employees or self-employed independent contractors. Leave runs concurrently with the federal Family and Medical Leave Act and the Massachusetts Parental Leave Act.
Employees who take leave must be returned to their same or equivalent position upon return, and employers must maintain employee benefits while on leave. Employers must post a required notice in English and any other language primarily spoken by 5 or more employees, and notify employees of their rights within 30 days of hire. Employers are required to obtain a signed acknowledgment of receipt of the notice from all employees, or a signed statement of refusal to sign the acknowledgment. Employers must also provide a required notice to self-employed independent contractors at the time they are contracted, describing how they may obtain paid family and medical leave benefits.
Employers are subject to strict anti-retaliation provisions for employees who use paid family and medical leave or file or participate in a claim based on such leave. Specifically, there is a rebuttable presumption of retaliation if any adverse action is taken against an employee’s terms and conditions of employment during leave or within six months of the employee’s return from leave. To rebut the presumption, an employer must be able to show with “clear and convincing” evidence that it would have taken the same action in the absence of the employee taking leave.
Beginning July 1, 2019, employers with 25 or more employees will begin paying 0.63% of each employee’s wages into a state trust fund for employer contributions. Employers are required to pay 60% of the contribution for family leave, and employees must contribute 40%; however, employers are not required to pay any portion of the contribution for medical leave and may deduct the full amount from employees’ wages. Employers with less than 25 employees are exempt from paying the employer portion. Contributions are capped at the amount set by the Social Security Administration for contributions to the Old-Age, Survivors and Disability Insurance programs (currently $128,400). Employers have the option to provide equivalent benefits through an approved private plan or self-insurance.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Minnesota: Duluth Becomes Third City to Enact Paid Sick and Safe Time Law
/0 Comments/in HR Alerts /by ManagEaseAPPLIES TO
All Employers with 5 or more Duluth, MN Employees
EFFECTIVE
January 1, 2020
QUESTIONS?
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(888) 378-2456
Duluth recently joined St. Paul and Minneapolis in enacting a local paid sick and safe time law. While the new paid sick leave (“PSL”) ordinance mirrors St. Paul and Minneapolis in most provisions, it also deviates from these cities in some areas–most notably in the accrual rate, cap, and carryover of PSL hours. The ordinance, adopted on May 29, 2018, goes into effect on January 1, 2020, providing employers ample time to prepare.
Key provisions of the new PSL law include:
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
New York, NY: Employee Sexual Harassment Protections and Employer Obligations Expanded
/0 Comments/in HR Alerts /by ManagEaseAPPLIES TO
Select Private Employers with New York, NY Employees
EFFECTIVE
May 9, 2018, September 6, 2018, and April 1, 2019
QUESTIONS?
Contact HR On-Call
(888) 378-2456
On May 9, 2018, Mayor Bill de Blasio signed multiple bills into law providing greater employee protections against sexual harassment, and expanding employer obligations, as follows.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Oklahoma: Voters Legalize Medical Marijuana Use
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All Employers with OK Employees
EFFECTIVE
July 26, 2018
QUESTIONS?
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(888) 378-2456
Oklahoma voters recently approved a ballot measure to legalize medical marijuana use, making the state the 30th in the nation to permit such use. Unlike some other states, the Oklahoma measure allows doctors to prescribe medical marijuana for any medical condition, rather than restricting its use to treating specific conditions.
Under the new law, patients who are legally prescribed medical marijuana will receive state ID cards and are permitted to carry up to 3 ounces of cannabis in public. Additional amounts of cannabis, as well as up to six cannabis plants, may be stored in the patient’s home.
The ballot measure as drafted also contains anti-discrimination protections for medical marijuana license holders. Employers are generally prohibited from discriminating against license holders when making hiring or termination decisions, or when imposing any term or condition of employment that penalizes an individual solely based on their status as a medical marijuana license holder or results of a drug test positive for marijuana or its components, unless failure to do so would cause the employer to lose a monetary or licensing-related benefit under federal law. Additionally, employers are still free to take action against employees who use or possess marijuana on the employer’s premises or during hours of employment.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
South Carolina: Employers Must Provide Pregnancy Accommodations
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All Employers with 15 or more SC Employees
EFFECTIVE
May 17, 2018 and September 14, 2018
QUESTIONS?
Contact HR On-Call
(888) 378-2456
The South Carolina Pregnancy Accommodations Act (the “Act”), originally signed on May 17, 2018, imposes new accommodation requirements on employers of at least 15 or more employees. Covered employers will be required to provide accommodations for needs related to pregnancy, childbirth, or other related medical conditions, with additional notice and posting requirements. Although most of the provisions of the Act were effective immediately at time of signing, the effective date of the notice requirement was designated as September 14, 2018.
Reasonable accommodations. Unless the accommodation imposes an undue hardship on business operations, employers are required to provide reasonable accommodations to employees for pregnancy-related conditions. The Act provides examples of reasonable accommodations, including, but not limited to:
The Act does not require employers to create new positions, compensate employees for more frequent or longer break periods, or hire new employees that the employer would not have otherwise hired.
Unlawful employment practices. Employers are not permitted to take adverse action against an employee who requests or uses a reasonable accommodation related to pregnancy, childbirth or other related medical conditions, nor can an employer require an employee to take leave if a reasonable accommodation can be provided instead. Finally, employers cannot require an employee or applicant to take an accommodation that the individual does not wish to accept, where the individual does not have a known limitation as a result of pregnancy or the accommodation is not necessary to perform the individual’s essential job duties.
New notice requirements. Employers are required to provide written notice of an employee/applicant’s rights under the Act. Such written notice must be distributed to all existing employees by September 14, 2018, and to all new employees at time of hire. The notice must also be conspicuously posted at the worksite in an area accessible to employees. The South Carolina Human Affairs Commission is expected to provide a sample notice for employer use.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
South Carolina: New Expungement Law Allows Applicants to Remove Minor Criminal Convictions
/0 Comments/in HR Alerts /by ManagEaseAPPLIES TO
All Employers with SC Employees
EFFECTIVE
December 27, 2018
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(888) 378-2456
While South Carolina does not have its own statewide “ban-the-box” law, its legislature recently overrode the Governor’s veto and passed a new bill to expand the current expungement law. This bill will allow individuals to more easily remove minor criminal convictions from their records.
Currently, individuals can expunge first-offense, low-level crimes carrying a sentence of 30 days or less after a period of good behavior. The new law removes the first-offense requirement and permits multiple convictions arising from the same sentencing if they are “closely connected.” In addition, first-offense simple drug possession and distribution crimes may be expunged. Significantly, the expanded scope of the expungement law can be applied to offenses committed prior to the law’s passage.
Additionally, employers who do become aware of an expunged offense may not take adverse employment action against the applicant/employee on the basis of that knowledge. Employers should refrain from seeking information about expunged offenses during the hiring process.
With the new law, employers will not be able to obtain information on applicants’ expunged offenses. However, the law provides immunity to employers for administrative claims or lawsuits related to expunged convictions, offering a potential level of protection against negligent hiring, retention, or supervision claims.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Vermont: New Sexual Harassment Prevention Law Imparts Greater Employee Protections, Employer Penalties
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All Employers with VT Employees
EFFECTIVE
July 1, 2018
QUESTIONS?
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(888) 378-2456
Signed on May 30, 2018, the “Act Relating to the Prevention of Sexual Harassment” (the “Act”) went into effect on July 1, 2018. The Act, in response to public outcry through the #MeToo movement, implements expansive protections for employees, independent contractors, and interns, creates new employer obligations, and greatly strengthens the state agency’s ability to enforce sexual harassment prevention remedies.
Key provisions of the Act include the following:
The Act also emphasizes Vermont employers’ responsibility to provide workers with a written copy of the sexual harassment policy upon hire and whenever the policy is revised. Although not required, the Act encourages employers to provide sexual harassment prevention training to employees as well as supervisors and managers.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Vermont: Adds “Crime Victims” to Protected Classes, New Unpaid Leave
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All Employers with VT Employees
EFFECTIVE
July 1, 2018
QUESTIONS?
Contact HR On-Call
(888) 378-2456
Effective July 1, 2018, HB 711 adds “crime victims” to the Vermont Fair Employment Practices Act’s list of protected classes. This addition prohibits retaliation and discrimination against crime victims, and also requires employers to provide an unpaid leave of absence to employees who need to attend legal proceedings related to this class.
“Crime victim” refers to individuals who are victims of domestic relations abuse, stalking, sexual assault, or abuse of a vulnerable adult under specified Vermont statutes. The definition also includes the crime victim’s child, foster child, parent, spouse, stepchild or ward who lives with the victim, or parent of the victim’s spouse, provided these individuals are not identified as a defendant.
Employers must permit such crime victims unpaid leave to allow the employee to attend:
Employees may use accrued benefit time (such as vacation, paid time off, or sick leave) in lieu of part or all unpaid leave. Employers are also required to maintain the same level of benefits coverage for the employee for the duration of the leave. Upon return from leave, the employee must maintain the same job with the same level of compensation, benefits, and other terms and conditions of employment, with few exceptions.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Seattle, WA: Seattle’s Paid Sick and Safe Rules Revised Again
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All Employers with Seattle, WA Employees
EFFECTIVE
July 1, 2018
QUESTIONS?
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(888) 378-2456
Seattle’s local paid sick leave ordinance has undergone yet another round of changes. When Washington passed a statewide paid sick and safe time (“PSST”) requirement last year, Seattle’s ordinance was amended to more closely align with state provisions. Now, an additional revision to the Administrative Rules governing PSST incorporates a few more important changes and deletions, with a new effective date of July 1, 2018. The below table contains select key revised or expunged rules:
Employers may also seek documentation or verification for PSST of fewer than four consecutive days for clear instances or patterns of abuse.
Rule regarding employer’s ability to seek documentation in instances or patterns of abuse has been eliminated.
The above amendments are primarily intended to incorporate state requirements. However, employers should still carefully review the revised rules and the potential impact on their operations.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase
Wisconsin: Disabled Employees Must Prove an Employer’s Knowledge or Intent to Discriminate
/0 Comments/in HR Alerts /by ManagEaseAPPLIES TO
All Employers with WI Employees
EFFECTIVE
June 26, 2018
QUESTIONS?
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(888) 378-2456
In Wisconsin Bell, Inc. v. Labor and Industry Review Commission and Charles Carlson (Carlson), the Wisconsin Supreme Court stated that employees who claim disability discrimination must prove discriminatory intent or that the employer knew the employee’s misconduct or poor performance was caused by a disability.
There, Carlson suffered from bipolar I disorder and was disciplined for customer mistreatment and avoiding his job duties. While awaiting final discipline, he presented doctor letters regarding his disability. After a final warning was issued, Carlson again avoided his job duties and claimed he needed to leave work for illness, but did not specify his disorder. His computer activity during this time suggested he was not actually ill. Again, while awaiting final discipline, he presented doctor’s letters regarding his disability. Ultimately, Carlson was terminated for policy violations.
The Wisconsin Supreme Court stated that the employee must show that the employer’s decision at the time was based on its knowledge of a causal connection between the employee’s misconduct and the disability. The court stated that the doctor’s letters presented by Carlson did not notify the employer of a connection between his disability and his behavior at work, and therefore the discipline was not unlawful.
Action Items
Disclaimer: This document is designed to provide general information and guidance concerning employment-related issues. It is presented with the understanding that ManagEase is not engaged in rendering any legal opinions. If a legal opinion is needed, please contact the services of your own legal adviser.
© 2018 ManagEase